2021 BCLA Virtual Clinical Conference and Exhibition
Frequently Asked Questions

13 - 14 June 2021 


Below are answers to commonly asked questions. If you have any event queries, including issues with your conference registration, or can't find what you need online, contact events@bcla.org.uk

If you have queries relating to your membership subscription or accessing your BCLA online account, contact membership@bcla.org.uk 


Q: Is the BCLA Clinical Conference and Exhibition still going ahead? 
Yes! The 2021 Clinical Conference & Exhibition conference will be delivered in two parts, including a 30-hour virtual conference, live streamed across the globe on 13 - 14 June 2021. This will be followed by a second virtual conference in the Autumn (further details TBC). 

Q: What is the latest event update following the COVID-19 pandemic?
With all the uncertainty in recent months relating to hosting face-to-face events due to the ongoing pandemic, BCLA have decided to host the BCLA Clinical Conference and Exhibition virtually this year. For the first time ever, the June event will be live-streamed 30 hours across the globe, enabling our international audiences to tune in to the event when its convenient for them. The virtual format will allow for better planning and attendance as we go into another year with unclear travel restrictions and potential disruption.

 
Q: I want to attend the conference, which package should I choose?
We have two registration packages available: Live Streaming Package (recommended option for both BCLA Members and Non-Members) and the Conference Plus Package (available to non-members of the BCLA only). The packages include attendance at both the June and Autumn conferences. Full details of each package and rates can be found here. 


Q: How do I pay for a conference package?
You must purchase your package (excluding group bookings) via the online registration system. The method of payment is card. All packages will be charged in Great British Pounds (GBP). If your home currency is not GBP, then the cost of your package will be automatically converted to your local currency by your bank. The rates published on the BCLA website are for guidance purposes only; the actual rate charged will be based on the currency conversion rate at time of booking.

 

Q: Will I receive any CET points for attending this event?
Yes, interactive CET points will be available for the sessions attended. Please refer to the conference programme for details. To avoid delays in receiving your CET points, please ensure that you update your BCLA profile as instructed here.

Q: How do I book a workshop/peer review session?
Due to limited availability, some selected workshop and peer discussion sessions may not be included as part of the Live Streaming/Conference Plus Package and must be pre-booked at time of online registration. Spaces will be allocated on a first come first served basis. Additional charges may apply. Please review the programme before booking.  

Q: Why are some of the workshop spaces limited?
There is a limit to the number of delegates that we can accommodate for sessions that require breakout rooms to aid with peer discussion. This is to fall in line with GOC regulations and the guidelines to towards delegate to facilitator ratio. 

Q: I have tried to book a workshop session, but they are full. What can I do?
If a workshop reaches full capacity, BCLA will remove the right for any further workshop bookings to be made online. There will be a waiting list policy for these workshop sessions.  If you have been unsuccessful in pre-booking a workshop, contact events@bcla.org.uk with details of the session that you would like o be added to the waiting list for. BCLA will then get in touch if availability allows. 


Q: Where can I view the booking terms and conditions?
The conference registration T&Cs can be downloaded here. Please ensure that you have read and understood the T&Cs before proceeding with your conference registration. 

Q: Am I eligible to receive the BCLA member rate towards my conference package?
 To qualify as a BCLA Member, you must have a valid BCLA Membership subscription at both the time of booking and at the conference itself. If you have any of the following membership subscriptions, you can book the at the discounted member rate: Full Membership, Retired Membership, Affiliate Online Membership, Newly Qualified Membership, Pre-reg membership or student membership (UK and overseas). Make sure that you have logged in to your BCLA member account in order to qualify for any applicable member discounts. Discounts are automatically calculated at time of registration. 

Q: I have a Register User Account; why can't I view the member rate?
Registered Users do not qualify for the member discount; the full rate will be payable. If you are not a BCLA member you need to either join as a full BCLA member or create a free Registered User account, otherwise you will not be able to proceed with your conference registration. If you already have an online profile, please do not create multiple accounts. You should contact membership@bcla.org.uk if you require assistance accessing your account. 

Q: I am a Trainee CLO, how do I proceed with my conference registration?
Before completing your conference registration online and to attend the event at the discounted student rate, you must first become a member of the BCLA. You will be required to join under the Pre-Reg membership category. You can join online HERE. Any Trainee CLOs that currently have a Free Student BCLA Membership should upgrade to BCLA Pre-Reg Membership. Contact membership@bcla.org.uk for assistance on upgrading your membership account. Trainee CLO's who do not wish to join as a member of the BCLA will be required to pay the non-member rate to attend the conference. 

 

Q: How do I log into my BCLA profile?
You would have created your profile at the time you joined as a member or registered for the event. Please note, your username is you email address. You can reset your password by following the steps shown HERE. Please do not create duplicate profiles. 

Q: I would like to register more than one person to attend the Conference; what should I do?
 
To register 7 or more people to attend the virtual conference, you will be required to complete and return a Group Booking Form for your guests. Please note that other promotional offers, including the BCLA Member loyalty discount, cannot be used in conjunction with the group booking offer.   

If you are registering less than 7 people, you will need to process each delegate registration online individually as there is no facility online to book multiple colleagues at the same time. Only one conference booking can be processed per account, therefore each delegate will need to register themselves individually. If you are registering on behalf of a colleague, you will need the account holders permission to access their account in order to process their registration online. This will need to be done for each person you are registering on behalf of. Step by step instructions on how to process individual registrations can be found on the online booking page. 

Q: I have a promotional voucher code, where do I redeem it?
If you have a promotional voucher, you must enter it at point of checkout when processing your online registration. You must enter the voucher code before inputting your payment details by entering your code in the 'Promotional Offer' box on the checkout page and by clicking 'apply'. Please note that your final receipt will show the total cost paid after the discounts have been applied. The discount code reference will not appear on your final receipt. You will not be able to redeem vouchers under any circumstances once your conference registration as been completed.

Q: How do I get a copy of my conference booking receipt?
You will receive an auto confirmation email in your inbox shortly after completing your online registration (check your junk folder). We suggest that you keep a copy safe for future reference. If you would like to print a copy of your VAT receipt, simply go to your BCLA profile but clicking "Hi Your Name" at the top of the web page when logged in to your account. On your profile, click the "Print Invoices and Receipts" tab where you can download and print copies of your latest receipts. 

Q: I am trying to process my payment online, but I am receiving the "Error-15" message. How do I proceed?
If you receive ERROR-15 message then this is usually an issue with your bank. You will therefore need to contact your bank and give them instruction/permission to allow BCLA to process the funds for your registration fees. If the error persists, or you start receiving any other error messages, contact events@bcla.org.uk 

 

Q: When is the last day to register for the BCLA Virtual Conference and Exhibition?
The last day to register for the conference is 13:00 (GMT) 10 June 2021. Pre-booking is mandatory. No registrations will be accepted after this date/time.